Meetings and Ministry, Part 5: Transferring Travel Minutes and Ministry Support Groups
August 7, 2025 § 1 Comment
As I said in a previous post, I have a minute of travel for the fostering of the gathered meeting among Friends, originally adopted by Central Philadelphia Meeting (CPM), and a spiritual support group that is nominally under the care of CPM’s Gifts and Leadings Committee. When I transferred my membership to Princeton Meeting in New Jersey, it wasn’t clear to anybody what to do with the minute or the support group. Philadelphia Yearly Meeting’s Faith and Practice offers no help, so the two meetings have had to work it out on their own. Having just been through that process, I have some ideas about how to handle the transfer of minutes of travel and service and of care for the minister.
Review of discernment. Before writing a letter of transfer, I feel that the transferring member’s meeting should consider whether the Friend they are writing the letter for is still under the leading that originally led to the minute and whether she or he has been faithful in its service. If so, the meeting should recommend in its letter of transfer that the new meeting conduct some kind of discernment itself regarding the minute and any spiritual support group that the transferring member’s meeting has convened.
The minute. Regarding the minute, the new meeting could do one of three things:
- adopt the minute as it is on the recommendation of the transferring meeting;
- invite the new member to meet with worship and ministry or some committee to determine next steps; or
- convene its own clearness committee for discernment of a leading, along the lines laid out in Patricia Loring’s Pendle Hill Pamphlet Spiritual Discernment, #305.
In my case, we followed the second option, which worked fine. I met with Princeton Meeting’s Care and Concerns Committee (its pastoral care committee), and they crafted a revised version of the minute and recommended it to the meeting, which then approved it. This process was simple and it worked well.
The spiritual support group. Regarding any spiritual support group or anchor committee that may have been formed by the transferring meeting to support the minister and her or his ministry, the new meeting’s actions would depend on circumstances. The basic principle should be this, though: that the support committee should at least have members from the minister’s new worshipping community and it should probably be under the new meeting’s care.
In my situation, because the members of my committee are from different meetings and regions and even continents, and because all of the members of my current support committee want to remain on the committee, and because we meet on Zoom, my current committee is staying in place. So we have asked Princeton Meeting to name at least two new members to the committee, so that my support and my support committee will have a direct relationship with my worshipping community. We have yet to work out whether Princeton Meeting will formally take the committee under its care, but as I said, I think that that would be rightly ordered.
However, if the support committee has been meeting in person, and/or some of its members don’t want to continue serving, then the new meeting and any committee members that do want to continue serving will have to decide whether to start meeting virtually. Or, if the new meeting feels that in-person meeting is important, it might want to convene its own all new committee. Ultimately, care of the ministry is now up to the new meeting.
Through the Flaming Sword 
This is all very helpful, Steve. Thank you for thoughtfully reviewing all this, and drawing on our experience together to give guidance to others in an important process, about which apparently there has not yet been enough written.
I look forward to continuing to work with you and others, in what already has been a Spirit-guided process.